Core Overview
Get Hours Back Every Week
Founders, executives and small teams lose hours every week to email, scheduling and admin. A Vortexian Tech virtual assistant takes those tasks off your plate, so you can focus on clients, sales and growth.
Our assistants are screened, trained and matched to your way of working. They are part of our staffing solutions for businesses in the USA, UK, Canada and UAE.
What Our Virtual Assistants Do
Email and Calendar Management
Inbox triage, replies to routine messages, meeting scheduling across time zones and reminders, so nothing important slips.
Administrative Support
Data entry, document formatting, file organization, travel research and booking support.
Customer Support
Answering customer emails and chats, updating orders and logging tickets in your help desk.
E-commerce Support
Product listings, order processing, inventory updates and returns in platforms such as Shopify, Amazon Seller Central and WooCommerce.
CRM and Research
Keeping CRM records clean and up to date, researching suppliers or competitors, and preparing reports.
Executive Assistance
Support for busy executives, from expense tracking and travel plans to preparing meeting notes and follow-ups.
Who Uses Virtual Assistants
Founders and small business owners who need to stop doing everything themselves
Executives who want their inbox and calendar under control
Real estate agents and brokers who need listing admin, transaction coordination and CRM updates
E-commerce store owners who need daily store and order management
Accounting, legal and consulting firms that need scheduling, document preparation and client follow-up
Recruitment agencies that need interview scheduling and applicant tracking updates
Full-Time or Part-Time
Choose a full-time assistant who works only for you, or a part-time plan for lighter workloads. You can move between plans as your needs change. If you need a full-time specialist rather than an assistant, look at remote staffing.
Tools Our Assistants Work With
Our assistants are used to common business tools such as Google Workspace, Microsoft 365, Slack, Microsoft Teams, Zoom, Asana, Trello, ClickUp, HubSpot, Salesforce, Shopify and QuickBooks. If your team uses something else, we cover it during onboarding.
Virtual Assistants for Clients in the USA, UK, Canada and UAE
USA: calendars managed across US time zones, with US date formats and spelling in every email.
UK: British English in emails and documents, and dates written day-month-year.
Canada: scheduling across Canada's time zones, so meetings land at the right time from Vancouver to Halifax.
UAE: calendars run on Gulf Standard Time, with working days set to match your office week.
How to Get Started
List the tasks. Tell us what you want to hand over and how many hours a week you need.
Meet your match. We shortlist screened assistants and you choose.
Onboard. Share access to your tools and walk your assistant through your processes.
Delegate. Start handing over tasks and get your time back.
Frequently Asked Questions
How is a virtual assistant different from a freelancer?
A freelancer usually splits time across many clients. Your virtual assistant has fixed hours with you, and we provide HR support and replacements if needed.
Can my virtual assistant work in my time zone?
Yes. Working hours are agreed before the start date to match your business day.
Is my information safe?
You control what your assistant can access and can remove access at any time. Confidentiality terms are part of every engagement.
How do I hire a virtual assistant?
Contact us with the tasks you want to delegate, and we will recommend the right plan.